Use the bed map
- Admin and clinic owner
- Doctor
- Nurse
- Receptionist
- +1
Short answer
In Clinizy Care, open IPD and stay on the Bed Map tab. The counts at the top show occupied, free, cleaning, reserved and out-of-use beds. Each tile has a colour: red has a patient, green is free, amber needs cleaning, blue is reserved and grey is out of use. Press Manage on a red bed to open that stay.
Before you start
- Wards and beds must be set up first. An admin adds them on the Settings tab of IPD.
- Admit the patient first if you cannot find their bed.
Steps
Open IPD from the left menu. The Bed Map tab lists every ward and bed.
Read the counts at the top: total beds, then occupied, available, cleaning, reserved and maintenance.
Step 2 of 6 Tip:The bar and the percentage show how full your beds are.
Read the legend: red has a patient, green is free, amber needs cleaning, blue is reserved and grey is out of use.
Tip:Each tile also spells its status in words, so you never rely on colour alone.
Press a ward name to fold its beds away, or press it again to open them.
Tip:This browser remembers which wards you folded.
Press Manage on a red bed to open that patient’s stay.
Step 5 of 6 Tip:Free and reserved beds show Admit for staff who can admit patients.
Press Refresh to update the map at once.
Tip:The map also refreshes by itself every 30 seconds.
If something goes wrong
Why is a bed amber?
Amber means the bed needs cleaning before the next patient. After housekeeping, press Mark ready on the tile. Your clinic can switch off cleaning after discharge, and beds are then free at once.
How do I hold a bed for a patient?
Press Status on a free bed, choose Reserved, add an optional note and press Save status. Billing staff do not see this button.
Why can I not see Transfer or Status?
Those buttons need permission to edit wards. Admin, doctors, nurses and the front desk have it. Billing staff can open a stay but cannot move patients.
Related guides
Move a patient to another bed
Open IPD, find the patient’s red bed on the bed map and press Transfer. Choose the new ward, then a free bed, and press Save Changes. If your clinic asks for cleaning, the old bed stays amber until someone presses Mark ready after housekeeping.
3 minIncluded in Nursing Home and aboveAdmit a patient
Open IPD, press New Admission, search for the patient and choose the doctor. Pick a ward and a free bed, add the diagnosis and the attendant’s details, then enter the deposit and confirm. The bed turns red on the bed map, and you can manage the stay later from the same list.
4 minIncluded in Nursing Home and aboveDischarge a patient and finish the bill
Open IPD, press Manage on the admission and add any deposits or charges. Open the Discharge tab and check the final bill. Give a discount if needed, choose the discharge type, press Discharge Patient and confirm. The bed is freed and the final bill is created.
6 minIncluded in Nursing Home and above
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Last updated 23 Oct 2026By the Clinizy Care product teamSee the feature page