Pay a supplier
- Admin and clinic owner
- Pharmacist
Short answer
In Clinizy Care, open Payables to see what you owe each supplier. Find the invoice and press Record payment on its row. Check the amount, choose how you paid, add a reference if you have one, and confirm. The balance on that invoice goes down, and a part payment is allowed.
Before you start
- Have the supplier’s invoice number and the amount you are paying.
- Know how you paid: cash, UPI, card, bank transfer or cheque.
- The invoice shows here only if its details were entered when the goods were received.
Steps
Open any Pharmacy page, then choose Payables in the tab bar at the top.
Tip:Admins open Pharmacy from the left menu. Pharmacists can use Point of Sale.
Read the Total outstanding at the top, then find the supplier below it.
Find the invoice. Each row shows the invoice number, the GRN, the total, what is paid and the balance.
Step 3 of 7 Tip:An age shown in red means the invoice is 30 days old or more.
Press Record payment on that invoice’s row.
Check the Amount (₹). It starts as the full balance, so lower it for a part payment.
Step 5 of 7 Careful:You cannot pay more than the balance.
Choose the Payment mode. Fill in Reference (optional) if you have one.
Press Record payment and confirm.
Careful:A recorded payment cannot be undone.
If something goes wrong
Why is my supplier invoice not in the list?
An invoice appears here only if you entered its details when you received the goods. A receipt filed without an invoice does not become a payable.
Can I pay part of an invoice?
Yes. Lower the amount before you record the payment. The rest stays as the balance, and the invoice stays in the list until it is fully paid.
What happens if I return goods to the supplier?
A purchase return lowers the balance due on that goods receipt, so you pay less.
Related guides
Adjust or return stock
Open Procurement. To remove damaged, expired or miscounted units, press Write off stock, choose the batch and quantity, and give a reason. To send goods back to a supplier, press Purchase return, choose the receipt and batch, and give a reason. Both are saved with a record.
4 minIncluded in Nursing Home and aboveRaise a purchase order
Open Procurement and press New PO. Choose the supplier, add each medicine with its quantity and rate, and create the order. Open it and press Mark as ordered. When the goods arrive, press Receive goods and enter each batch, expiry date and MRP. The stock is added to your inventory.
5 minIncluded in Nursing Home and aboveDispense medicines
Open Point of Sale from the left menu. Pick the patient or a walk-in customer, then scan or search each medicine to add it. Check the batch and quantity, enter the payment, and press Complete Sale. Stock goes down at once, and the receipt is ready to print or send.
4 minIncluded in Clinic and above
Was this guide helpful?
Last updated 23 Oct 2026By the Clinizy Care product teamSee the feature page